DUNDEE COMMUNITY HEALTH PARTNERSHIP COMMITTEE WORKPLAN
TERMS OF REFERENCE AND WORKPLAN FOR 2013/14

1. Introduction
This paper outlines the terms of reference for the Dundee CHP Committee (as approved by the Board, and contained within the NHS Tayside Code of Corporate Governance)and the Committee’s Work Plan for 2013/14.

2. Chairperson and Executive Lead
The Chairperson of the Dundee CHP Committee for 2013/14 is Angela Scott, Non Executive Member NHS Tayside Board. The Executive Lead Officer for this Committee is Mr David Lynch, General Manager, Dundee CHP.

3. Support Officer
Items for the Agenda should be submitted to the Committee Support Officer who is Mrs Aileen Deas, Personal Assistant, Dundee CHP, Social Work and Health, Dundee City Council, Jack Martin Way, Claverhouse East, Dundee. Telephone 01382 436340 (adeas@nhs.net)

4. Purpose of Group
The purpose of the Committee is to drive service improvement locally and to ensure the effective delivery of the functions devolved to the Community Health Partnership as described in the Scheme of Establishment for CHPs.

5. Membership

• Ms Karen Anderson, Head of AHPs, Dundee CHP
• Ms Jenni Tocher, Director of Social Work, Dundee City Council
• Dr Alan Cook, Associate Medical Director, NHS Tayside
• Dr David Dorward, Clinical Director, Dundee CHP
• Mr David Dorward, Chief Executive, Dundee City Council
• Dr David Findlay, Consultant Psychiatrist, NHS Tayside
• Youth Cllr Matt Landsburgh, Non-executive Board Member, NHS Tayside
• Mr David W Lynch, General Manager, Dundee CHP
• Cllr Ken Lynn, Dundee City Council elected representative
• Ms Caroline McQuillian, Associate Nurse Director, NHS Tayside
• Prof Kevin Power, Head of Service (Psychology), Dundee CHP
• Dr Stuart Pringle, Consultant Cardiologist, NHS Tayside
• Mrs Angela Scott, Chair, NHS Tayside
• Dr David Shaw, General Medical Practitioner, Dundee CHP
• Mr David Smith, Member of Dundee Public Partnership Forum
• Mr Sandy Watson, Chairman NHS Tayside Board
• Ms Morna Wilson, Chief Executive, Dundee Voluntary Action
• Mrs Marie Vannet, Staff Side Representative, Partnership Forum
• Mr Andrew Yuill, Clinical Director of General Dental Services, Primary Care Services

In Attendance

• Mr Paul Ballard, Deputy Director Public Health, NHS Tayside
  Commencing June 2013 this position will be taken by Mrs Lesley Marley, Public Health Directorate Manager
• Ms Laura Bannerman, Manager, Community Services, Dundee City Council
• Mrs Aileen Deas, Personal Assistant, Dundee CHP
• Ms Claire McCormack, Communications Manager, NHS Tayside
• Ms Sheena Macgregor, Head of Clinical Pharmacy, Dundee CHP
• Ms Lucy Rennie, Strategy and Performance Manager, Dundee CHP

Persons attending in this capacity shall be entitled to speak but not to propose or second any motion or to vote.

6. Quorum
No business shall be transacted at a meeting of the group unless the following are present: Six members of the Committee at least one of whom shall be a non-executive member of NHS Tayside Board.

7. Frequency of Meetings
Meetings are held 6 times per annum. The dates schedule is as follows:

• 18 April 2013
• 20 June 2013
• 15 August 2013
• 17 October 2013
• 19 December 2013
• 20 February 2014

8. Remit

• Financial management of the delegated budgets in accordance with Tayside NHS Board of Corporate Governance and Local Scheme of Delegation to deliver on financial targets;

• Clinical Governance arrangements in accordance with the duty of care;

• Staff Governance arrangements in line with the Staff Governance Standard;

• Planning for the development, delivery and redesign of services and health improvement, working as part of integrated health and social care systems;

• To ensure that resources are directed to meet the needs of people in the CHP area as outlined in the CHP Plan.

• To ensure that services, including those which are hosted on behalf of NHS Tayside for the Tayside population, are supported and delivered in a fair and equitable manner and achieve the objectives of the Service.

• Integrated approach to involving staff, patients and the public in its work.

• To ensure that the benefits of effective partnership working are fully explored and developed with all partner agencies.
  

9. Authority
The Dundee CHP Committee is authorised by NHS Tayside Board to investigate any activity within its terms of reference, and in so doing, is authorised to seek any information it requires from any employee. In order to fulfil its remit, the CHP may obtain whatever professional advice it requires, and require Directors or other officers of the Board to attend meetings.

10. Reporting Arrangements

• The Community Health Partnership Committee reports to the Tayside NHS Board.

• Following a meeting of the Community Health Partnership Committee the minutes of that meeting should be presented at the next meeting of the Tayside NHS Board meeting.

• The Community Health Partnership Committee will annually and within three months of the start of the financial year, provide a work plan detailing the work to be taken forward by the Community Health Partnership Committee.

• The Community Health Partnership Committee will produce an Annual Report for presentation to the NHS Tayside Board. The Annual Report will describe the outcomes from the Committee during the year.
  

11. Reporting Schedule
Minutes of meetings of the CHP Committee will be presented to the following meetings of Tayside NHS Board:

• 25 April 2013
• 22 June 2013
• 24 October 2013
  
• 05 December 2013
• 27 February 2014

11. Work Plan

At each meeting of Dundee CHP Committee, the following business shall be transacted:

• Minutes, Action Points and any matters arising from the previous meeting of the Committee
• Governance Issues, including Declarations of Interest
• Performance Issues including
• Financial Issues (Best Value)
• Performance Reports using “traffic light” system and updates on “hot spot” areas (Best value)
• Strategic Issues highlighting developments and proposals to support the implementation and improvement of health services throughout Dundee

On at least an annual basis, the Committee shall consider progress reports on

• Medicines Management
• Patient Safety, including Clinical Governance and Risk
• Long Term Conditions
• Primary Care Services
• Children’s Services
• Integrated Mental Health
• Health Improvement/Health Equity
• Older Peoples Services
• Substance Misuse Services

Annually the Committee shall consider and make recommendations to the Board where necessary, with regard to

• Approval of Terms of reference and a Work Plan for the Committee for the forthcoming year
• Reviewing its own performance and effectiveness
• Approval of Annual Report of Dundee CHP

12. Timetable for submitting agenda items and papers
Dundee CHP meeting as held bi-monthly on a Thursday at 2.00pm in the Board Room, Kings Cross, Dundee.

The dates of the Committee meetings are detailed below. Final papers must be submitted electronically to Aileen Deas (adeas@nhs.net) Personal Assistant, Dundee CHP by the due date noted in the column.

Chair from April 2012 – Mrs Angela Scott
Lead Officer – Mr David W Lynch, General Manager, Dundee CHP
Committee Support Officer – Aileen Deas, Personal Assistant. E-mail adeas@nhs.net, tele: 01382 436340
Agenda planning meetings all within CHP HQ, Claverhouse East, unless otherwise stated.

David W Lynch
General Manager
April 2013

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